benefits of evernote

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Published date: 17 December 2022
8 January 2023 on 8:38 am

An app that syncs across all of your devices and offers a web version is essential for taking notes and using them to complete tasks. Evernote has long been the industry leader in note-taking apps, but over the years, the business has come under fire for raising costs, gutting the free version, and failing to solve significant issues that power users raise. Even yet, it would be difficult to find a service that offers as much capability as Evernote does, which is why it is still an Editors’ Choice. Having said that, not everyone would benefit from it. Many people are put off by the expensive cost, and the majority find the free version to be insufficient. It’s worth the money to get Evernote Premium or Business if you require the greatest, most powerful note-taking tool and have the financial means to do so.

Only Microsoft OneNote, which is also an Editors’ Choice for note-taking software, comes close to Evernote’s power. Compared to Evernote, OneNote’s free version is far more inclusive. Using OneNote makes sense if you already have a Microsoft account and, in particular, if you already pay for OneDrive storage. If you’re attempting to select which service to utilize, there are certain differences between the two that are worth examining.

What Has Changed in Evernote?
Evernote changed every aspect of its iPhone and iPad app in September 2020, and it will soon release updated versions of its other programs for macOS, Windows, and Android. The new version makes the app more reliable and the search feature speedier by fixing many internal issues. The team also fixed issues with really large laptops, which the software previously struggled with and caused users to experience additional issues.

An entirely new editor makes a significant difference. Though line spacing features are still missing from the Apple mobile apps, it is now simple to clear notes’ formatting, change the font size, and color. The transition between the Evernote web interface and the Apple mobile apps was also improved with some effort.

What is the price of Evernote?
Evernote provides three service tiers: Basic ($0), Premium ($7.99/month or $69.99/year), and Business ($14.99/person/month, with a minimum of two persons). Student discounts of 50% are available on Premium plans. Despite the fact that Evernote no longer offers additional plan kinds, such Plus, some users may still be able to use their old account types.

The Basic option is no longer very useful for many individuals because it has recently become fairly constrained. Only two devices can be synced, and notes cannot be saved offline to mobile devices. You only get 60MB of additional storage each month, and each uploaded file can only be 25MB in size. Storage that has not been used rolls off. Tech assistance is not included with the free account either. I just suggest using the free Basic account to familiarize yourself with the app’s interface. Microsoft OneNote is a superior option if you require a free note-taking application.

Premium accounts come with a ton more extras and benefits. The monthly storage increase is 10GB, and the largest file size is 200MB. Mobile devices can keep offline notes, and you can sync with an unlimited number of devices. You get a version history of your notes and the ability to annotate PDFs that you submit. Evernote searches your typed notes, photos, attached PDFs, and Office files for text when you conduct a search. Customers can contact customer service by email or live chat. Additionally, there is a presentation option that enables you to automatically convert your notes into slide displays. Additionally, you can scan and digitize business cards. The best option is premium, but as I’ve already mentioned, it’s pricey.

Features for team collaboration and administrative duties are added to the Business account. Discover more about it in our dedicated Evernote for Business review.

Evernote text search for Mac
How Do the Costs of Evernote Compare?
Compared to other note-taking apps, Evernote has expensive costs. However, value and price are not the same. As previously indicated, OneNote and other free solutions far outweigh Evernote’s free offering. Zoho Notebook is an additional fine free option. Apple Notes and Google Keep are two examples of free apps that don’t offer many functionality.

All of the up to this point listed apps include both note-taking tools and storage. Other note-taking programs are merely programs, and you are required to provide your own storage or use an integrated third-party service like iCloud. One instance is a bear. It resembles a scaled-down version of Evernote, and because you’re responsible for providing your own storage, its price ($1.49 per month or $14.99 annually) is far lower than Evernote’s.

Finding a note-taking tool that works with another service where you already pay for storage—whether it’s Google Drive, Microsoft OneDrive, iCloud, Dropbox, or something else—might be in your best interests.

Mac recipes from Evernote
Using Evernote
One of those programs that you either get or have trouble with is Evernote. When you first start using it, you could experience blank-page syndrome because it is so flexible and open. You may get advice and examples of how to use Evernote on the corporate blog, which can help you comprehend not only how to use it, but also why. In addition, Evernote seems quite different from the moment you open it until you get the hang of it. Because it’s impossible to realize how valuable it is until you’ve filled it with notes, it grows better the more you use it.

Evernote is a location where you can capture, preserve, organize, and search all of your ideas, notes, voice recordings, photographs, files, and other content that you upload. You can access everything from a computer, smartphone, or tablet because it is all stored in the cloud. It includes a great search feature that enables you to locate any file you’ve posted to your account. With the help of tags, geolocation tags, notebooks, and stacks of notebooks, Evernote provides a plethora of tools for organizing and retrieving your notes in other ways.

There are important distinctions between Evernote and some of its top rivals. For instance, Google Keep and Apple Notes are considerably more similar to digital sticky notes or reminders in terms of form and functionality. They work great for quickly noting down ideas, keeping that note visible to aid in memory, or putting an alarm-style reminder to it. With Evernote, creating a note is just as important as storing it and searching for it. It’s more like a digital filing cabinet.

Despite having considerably more in common than Evernote and Apple Notes or Evernote and Google Keep, OneNote and Evernote also have significant distinctions. The pages of OneNote resemble pasteboards or scrapbooks, but the pages of Evernote are more like word processing documents. Which one is “better” depends on your particular preferences; OneNote and Evernote have slightly different organizational schemas.

The Evernote iOS app displays a list of notebooks, notes, and a text editor.
App Design
Every major platform, including Windows, macOS, the web, Android, iPhone, and iPad, has an Evernote app. The web app’s ability to run in any browser is a crucial feature. You can access your notes using a web app regardless of where you are or what device you are using (as long as you have some kind of web-browsing device on hand). There isn’t one in every note-taking app.

The apps all appear to be organized. They have a three-paneled design that is similar to other productivity apps. Evernote uses rich formatting, which is significantly improved in the most recent iOS update and, ideally, will also be present in the other applications when their most recent updates become available. You can alter the typeface, point size, alignment, and other settings using menus. If you don’t like formatting or find it distracting, seek for an app that supports the Markdown language. Markdown, to put it simply, is a means to enter text so that simple formatting may be applied to it. Markdown is similar to when you use two asterisks on either side of a word to make it bold in a messaging program. Markdown is supported by the apps Laverna and Bear on Mac and iOS.

Based on their preferences for reading notes (i.e., the layout options they select in the app) and the kind of notes they maintain, each person’s Evernote account ultimately has a distinct appearance. Some Evernote users, for instance, store a lot of photographs; in this situation, using a layout that displays thumbnails of those images is handy. Some accounts have a lot of text. Some employ additional graphic components, such as tables. Overall, it makes a great difference that you may change the style and view depending on the kind of notes you have or your particular tastes.

Sidebar, notes list, and note settings are displayed in the Evernote Android app.
Functions of Evernote
Most other note-taking programs lack a few of the more sophisticated capabilities that Evernote offers. Perhaps the most amazing example is the capacity to search for text and locate it in photos, whether those images are snapshots of a page of typed text or contain handwritten text. Few other note-taking programs can accomplish that, albeit Microsoft OneNote is one of them.

You can rely on Evernote to make all the text in the image searchable whether you take images of whiteboards, presentations, business cards, adverts, recipes, or anything else you want to save. It’s a fantastic feature, but it’s not completely error-proof. Due to glare on the image or another issue, it occasionally misses things.

Search is really important. You don’t have to work as hard at organizing your notes thoroughly because Evernote’s search functions so well. No matter where the text is—typed or in an image—you may always search for it. Evernote also searches the text in attached PDF and office files for Premium and Business accounts. You can focus your search by simply looking in a few notebooks or stacks of notebooks, or by excluding notes that don’t have a specific tag attached.

Additionally, Premium and Business users gain access to Context, a special function. When enabled, Context examines your note’s text and information to determine its context before recommending other notes and news items. Contextual recommendations can be annoying in real life, but it all depends on how you work and how you use Evernote. Furthermore, you can always turn them off. Alternately, you can alter recommendations such that just specific sources are used.

Work Chat, a more sophisticated tool, integrates an instant messaging window directly into your Evernote workspace. All Evernote users, including free Basic members, have access to it. While using Evernote, you can communicate with anyone, but they must first create an account in order to use the feature. Although many people already have a favorite method for contacting coworkers and collaborators that is equally as easy, with the surge in popularity of team chat apps, I enjoy the thought of being able to interact fast and easily from the same window in which I’m working.

Web clipper is one of my favorite features. You can save a website as an Evernote note with this browser plugin. You can clip content to create a note and instruct Evernote to save it to the notebook of your choice, for instance, if you find a news story online that you want to read later or a recipe that you want to save. The online clipper offers options for skipping over page adverts, clipping only a certain section of a page, and other possibilities. OneNote, Simplenote, and Google Keep are a few rivals of Evernote that also include a web clipper.

Conflicting Changes is a feature that provides a much-needed service, but it has never performed as well as I would have liked. Evernote notifies you when it discovers an error in a note as a result of a syncing problem by saving copies of the note to a Conflicting Changes folder that it automatically creates. If you edit a note while it’s offline without first syncing changes from an earlier edit on another device, conflicts can arise. Conflicts can also result from user error, sluggish syncing, or a device crash.

Evernote has always been designed to display conflicts in a way that makes sense and enables users to take appropriate action, such as highlighting key differences between two versions. Currently, you only receive raw text chunks or whatever format your notes are in, along with a time and date stamp of the saving. The two files cannot be easily reconciled without reading them word-for-word. It can simply be an extra space or comma in one version but not in the other. However, because the variations are not noticeable, you would never know that.

Integration With Other Apps
Evernote integrates well with other programs, which is a significant benefit for using it in your personal or professional life.

Every paid Evernote user, for instance, receives a special Evernote email address that they may use to forward emails into their Evernote account and convert them into notes. Additionally, the application may be connected to Slack so that you can issue a command in Slack and have the post instantly appear as a note in Evernote. Along with other office communication tools, it integrates with private applications like Instapaper and Pocket.

IFTTT and Zapier both accept Evernote, so if there is an app or online service you want to connect to but it isn’t listed as supported, you can always check to see whether connectivity is available through those two services as well. IFTTT and Zapier are internet applications that enable consumers to link apps that don’t always connect to one another natively. IFTTT stands for “if this, then that.”

OneNote vs. Evernote
In the world of note-taking, Evernote and OneNote are rivals, yet they differ in terms of appeal, functionality, and design. Here are some of the main variations.

OneNote’s free version is more generous and comes with fewer restrictions than Evernote’s, which only provides you a sample of the tool.

When it comes to storage, Evernote gives you a monthly allowance, and unused storage does not carry over. OneNote by default uses SharePoint or OneDrive for storage. Users that sign up for a free account are given 5GB, with the option to purchase more. One drawback of utilizing OneDrive is that you may save files from other apps on it as well, which means that the space you have isn’t only for your notes.

Depending on how you use it, OneNote has the potential to be more casual and artistic than Evernote in terms of style and organizational approach. The purple color palette of OneNote undoubtedly contributes to this idea. Evernote notes are linear and based on the same idea as text files, but OneNote notes employ a pasteboard format. Where tags can be placed also reflects the pasteboard vs. text file comparison. In OneNote, you can place a tag next to anything, anywhere on the page. In Evernote, tags only apply to individual notes.

Evernote is better at identifying and eliminating adverts from web content when requested than OneNote, which is frequently confused by commercials. Evernote also guesses which notebook you intend to use, for example, by adding a recipe-related web page to a notebook for recipes. Clipped web pages from OneNote are placed in the default notebook.

An Adaptable Value Proposition
In terms of features and functionality, Evernote continues to be among the top note-taking and syncing services available. Still, for its Premium and Business plans, it is an Editors’ Choice that is more than deserving. For casual users who wish to use it for free, it is a considerably less appealing program.

If you already use Evernote, you will find it very difficult to stop using it and quite simple to continue with it thanks to all of its wonderful features, new Apple mobile apps, and upcoming updated apps for all other platforms. OneNote is definitely worth a try if you haven’t made up your mind about using Evernote yet—especially if you want a free program.

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